Functioning of HR/Personnel department

The Following activities regarding the functioning of HR/Personnel department is to be implemented and followed for ensuring smooth running of the factory in line with statutory compliance and professional way.

Statuary Provisions as per Factories Act 1948

Inspector of Factories

1. Factory Licence
2. Factory Plan
3. Standing Order
4. Testing of Pressure Vassals

1. Factory Plan

Registration of Factory by Producing Building Plans along with

Form 1 - (Application to Construct, Extend or Take in to use any Building as a Factory)

Our Foundry is Treated as Hazardes Factory so, we have to get approval form Chief Inspector of Factories, Chennai

2. Factory License

Form 2 – Application for Registration and grant or renewal of License for the Year ________ and notice of occupation Specified in section 6 and 7 (to be submitted in Triplicate)

Note: Form 2 – is to be submitted along with Licence Fee / Renewal Fees on or

Before 31^st October of Every Year

3. Testing of Pressure Vessel or Plant

Form 8 B (See Rule 56 B(1) ) – Application for Testing or Examining of Pressure Vessel or Plant

4. Preparation and Submission of Half Yearly Returns

1. Form 2
2. Form 21
   

Note : To be submitted on or Before 31^st July of Every Year

5. Preparation and Submission of Annual Returns in

Form No. 22 (Prescribed under clause (2) of rule 100)

(Combined Annual Return For the Year Ending 31^st December …… )

Note : To be submitted on or before 31^st January of Every Year

6. Preparation and Submission of Forms

Form 18 - Accident Report

Form 18B – Further details of Accidents

Form 18A - Report of Dangerous Occurrences

Form 3 A – Notice of Change of Manger

Form 11 – Notice of Period of work for Adult and Children

Form 8 – Remittance of Pressure Vessel Testing Fee and Getting Pressure

Vessel Testing Report

Form 27 - Remittance of Medical Examination Fees for Employees who are

doing Dangerous operations and Getting Medical Report

7. Maintenance of Registers

Form I – Register of Workmen

Form 1 - Register of Employees Placed under Suspension

Form B - Register of Wages

Form C - Register for Fines and Unpaid accumulations

Form 15 - Register of Leave with wages

Form 26 - Register Accidents

Form 26 A – Register of Dangerous Occurrences

Form 12 – Register of Adult workers

Form 7 – Register of Lime Washing, Painting etc

Form 29 – Particulars of Room in a Factory

Form 28 – Exempted Granted to a Factory

Form 14 - Register of Child workers

Form II - Register for deduction & Loss for Employer

Form 35 - Register of Trained workers doing adjusting operations

8.National & Festival Holidays Act 1948 Rule 1959

Form V - Statement showing the holidays allowed

Note: To be submitted on or before 31^st December of Every Year

Register

Form VI - Register of National & Festival Holidays

9.TamilNadu Labour Welfare Fund

Form A - Remittance of TamilNadu Labour Welfare Fund and Submission of

Form A along with remittance Details

Note : To be submitted to the secretary TamilNadu Labour Welfare Board,

Chennai on or Before 31^st Jan of Every Year

Tamil Nadu Labour welfare Fund Contribution Details

1. Employees Share - Rs. 5 /- per head

2. Employers Share - Rs. 10/- Per head

10. Employees’ Provident Funds Miscellaneous Provisions Act and Family Pension Scheme 1955

1. Registration of Factory / Establishment by applying in Form – 5A ( Return of Ownership) and other related Forms and Getting PF Code No From Employee Provident Fund Organization, Regional Provident Fund Office,

2. Preparation and Submission of Form -9 (Revised) Return of Employees who are entitled and required to become members of the EPF & Pension Fund along with Form 2 (Revised) Nomination and Declaration Form

3. Maintenance of Attendance Registers and Wage Registers

4. Preparation of Contribution Statement for every month

5. Preparation of PF Combined Challan and Remittance of PF Contribution in the allotted State Bank of India

Note : Remittance of PF Contribution should be done on or before 15^th of following Month

11.PF Contribution Details

Account No. 1 : Employees Share of Contribution – 12% and

Employers Share of Contribution - 3.67%

Total Contribution - 15.67%

Account No. 2 : Administrative changes – Employers Share at 1.10% on

Total Salary / Wages

Account No 10 : Pension Fund Employers Share at 8.33% on Total Salary /

Wages

Account No 21 : Employees Deposit Linked Insurance (EDLI) – Employers

Share at 0.5% on Total Salaries / Wages

Account No 22 : EDLI Administrative charges – Employers share at 0.01 %

on Total Salaries / Wages.

Preparation and Submission of only Returns in

1. Triplicate copy of Remitted Challans

2. Form 12A (Revised) - PF Contribution Statement

3. Form 5 (PF New Entrants Details )

4. Form 10 (PF Left Employees Details)

Note : To be submitted on or before 25^th of the following Month

Preparation and Submission of PF Annual Returns in

1. Form 3A (Revised) Individual Contribution statement of the PF Members
2. Form 6A (Revised) Contribution statement for the Current Period
   

Note : To be submitted on or before 30^th April of Every Year

Arrangements to obtain the PF accounts slip in Form 23

Submission of PF other Forms

1. Form 31 – PF Advance Application

2. Form 19 – Claim Form for PF Dues

3. Form 20 - withdrawal of PF Fund by Nominee

4. Form 10C – withdrawal of Pension Fund

5. Form 10D – Form for Monthly Pension

6. Form 13 A – Form for Transfer of Accounts

7. Form 29 – Nominees Claim Form

Note : The Above Forms are prepared and Submitted only on Requirement

of PF Member

12.Industrial Employment (Standing Orders) Act 1946 & Rule 1975

1. Draft Standing Order Rule 3 C 5 send to DCL by Regd. Post along with a statement
2. Draft Modification Rule 6A - Form AAAA - by DCL to Employer
3. Certified standing Orders Section 9 displayed by Employer at the entrance in English and Tamil